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Saturday, 26 July 2014 03:34 WIB (GMT+07:00)

Guide For Scholars

Guidelines (Visiting Scholar Program)

Registration

Completing the Registration Form

Application form of Visiting Scholars can be obtained from UI Website or from International Office by Email to: io-ui@ui.ac.id and print it.

Sending the Registration Supporting Documents by Mail/Courier Service

Applicants are required to submit the following documents:

  • Completed Application Form (UI Form)
  • CV
  • summary of proposed research
  • letter of recommendation from home institution
  • copy of passport
  • relevant correspondence with related UI faculty/professors
  • 2 current Color photographs size 4X6

Any requirement and correspondence related to the origin Country of the candidate scholar is suggested to be appended clearly before the arrival of the scholar to Indonesia.
Post the above documents by mail/email:

International Office
Central Administration Building (PAUI), 1st floor
Universitas Indonesia
Depok Campus 16424
INDONESIA

More Information, please contact:
Tel: 021-7888 0139, 021-7867222 ext. 100 104
Fax: 021- 7888 0139
Email: io-ui@ui.ac.id
www.ui.ac.id

Confirmation on the Eligibility of Application

Applications along with their supporting documents will be reviewed from International Office to the Faculty. Approved candidate will receive the acceptance letter and recommendation letter to apply for Research permit from International Office.


Applying for Foreign Research Permit


Menteri Negara Riset dan Teknologi Republik Indonesia
Cq. Sekretariat Perizinan Peneliti Asing
Kementrian Negara Riset dan Teknologi Republik Indonesia
Gedung BPPT II lantai 8
Jl. MH. Thamrin no.8, Jakarta Pusat
Email : frp@ristek.go.id
www.ristek.go.id
Process:

  • Please contact to the Secretariat of Foreign Research Permit to: frp@ristek.go.id for required documents and procedure. Supporting documents such as follows :
    • Letter of recommendation from the University
    • A copy of Passport
    • CV
    • Research Proposal
    • 4 current Color photographs with red background size 4X6
  • Secretariat of Foreign Research Permit will review all documents and do the proposal selection based on documents (CV, research proposal, copy of passport, format of approval). Any correspondence will be contacted by email circulation.
  • Evaluation of Foreign Research Permit by coordinating team. The evaluation period will be held once a month on 15th every month.
  • After your foreign research permit has been approved, then the secretariat will issue for visa acquirement (single/multi entry visa). Visa approval from immigration office will be sent to the Indonesian Embassy (of the originated applicant) where the scholar can obtain the limited visa.
  • Then, the scholar can process their flight for their departure to UI. If you need pick up arrangement, International Office will provide pick up service with cost Rp. 200.000,- or you can take a taxi or bus.

After Arrival

For Visiting Scholars

  1. Upon arrival in Indonesia, the applicant should contact the International Office (see contact info below) to report his/her arrival, fill the form, and arrange all his/her necessary.
  2. Applicant should also report his/her arrival to obtain their letters and Research Permit to the Secretariat of Foreign Research Permit, Ministry of Research and Technology (RISTEK)
  3. RISTEK recommends the application to Police Department Head Quarter at  to obtain Surat Keterangan Jalan
  4. Police Department Head Quarter will issue the letter "surat keterangan jalan" for applicant and applicant must send it back to the RISTEK
  5. In RISTEK, applicant must pay US $ 100, for issue a letter to:
    1. Immigration/KITAS (research area)
    2. Internal Affairs: Director of Social and Political Organizations Facilitator
    3. Natural Conservation and Forestry Protection
    4. Regional Police Station
    5. Sponsor/Counter Partner
    6. Research Permit
    7. Research ID.
  • The Research Permit is renewed periodically according to the length of study program, based on the rector's recommendation, for extension the fee US $ 50.
  1. The Applicant must produce report the progress of his/her research to Secretariat of Foreign Research Permit (Ristek) periodically quarterly and also report to the host faculty and IO at the end of the program.
  2. For more inquiries, please contact:

Mr. Wahyu/Ms. Yetti
Secretariat of Foreign Research Permit
Ministry of Research and Technology Republic of Indonesia
BPPT Building II 8th Floor
Jl. MH. Thamrin no.8, Jakarta Pusat
Ph : 021-3169293
Email : frp@ristek.go.id
www.ristek.go.id

Or

International Office
Central Administration Building (PAUI), 1st floor
Universitas Indonesia
Depok Campus 16424
INDONESIA

More Information, please contact:
Tel: 021-7888 0139, 021-7867222 ext. 100 104
Fax: 021- 7888 0139
Email: io-ui@ui.ac.id
www.ui.ac.id


Back to Home Country

  • The Applicant should report his/her departure schedule before go back to his/her home country to Secretariat of Foreign Research Permit (Ristek), the host faculty and IO at the end of the program.
  • Secretariat of Foreign Research Permit (Ristek) will provide permit and fiscal exception for the scholar.

List of Payment in Process to make study /research permit

No

Activity

Amount

Length of Process

1

A letter of recommendation from Faculty

Free

3 days

2

A letter of study permit/recommendation from University

Free

3 days

3

A letter from DIKTI and BKLN

Free

2 weeks-1 month

4

Immigration for issue Visa

US $ 100

2 weeks

5

Immigration for issue KITAS

Rp 700.000,-

2 weeks

6

Surat Keterangan Jalan to Police Department Head Quarter

Rp 50.000,-

1-2 days

7

Surat Keterangan Lapor Diri to Police Department Head Quarter

Rp 250.000,-

1-7 days

8

SKPPS/SKTT to City Mayor.

Rp. 200.000,-

1-7 days

9

Letters from RISTEK

US $ 100

2-3 days

10

A letter from Internal Affairs

Rp 50.000,-

2-3 days

  • Note : Price mentioned above could change anytime and based on self-service process, the price for agent support will be higher.